ID Requirements

To ensure we conduct the checks in all your Direct Orders using the applicants’ correct names, you (or another active user from your organisation) are required to sight sufficient original identity documents (ID) for each applicant.

(Applicants placing their own orders will be prompted to upload copies of their own ID as applicable for each order.)

Due to different legal requirements, the accepted ID required may vary from order to order, depending on the checks ordered for each applicant. You must sight sufficient original ID to cover ALL checks in each order.
Regardless of what ID is required for each order, the combination must include your applicant’s full name and date of birth, and at least one ID must include a photo.

If any ID is not in an applicant’s current name, sufficient original Change of Name documentation must also be sighted (showing all links from any different names to their current name).

Select the type of checks you will be ordering to see the ID requirements for those checks:

Checks that require a specific ID form (per check)

  • New Zealand: Accident Compensation
  • New Zealand: Criminal Record and Traffic
  • New Zealand: National Traffic
  • United Kingdom: Criminal Record – Employment Purposes
See the form specific to each check for details of the ID required (different form for each check).

You must sight 1 x Category A and 1 x Category B from the following list of ID.

Please note: if you are ordering a Children’s Worker Safety Check, New Zealand legislation requires that copies of an individual’s ID be certified. For more info on how to get ID certified, visit the Certified ID page.

Category AMust be Issued by
Passport – with PhotoNZ Dept of Internal Affairs – or relevant authority in the country of issue, with a valid visa/permit issued by NZ department of Labour (Immigration)
NZ Full Birth Certificate
(only if issued on or after 1 January 1998 and carrying a unique identification number)
NZ Dept of Internal Affairs
NZ Citizenship CertificateNZ Dept of Internal Affairs
NZ Firearms Licence – with photoNZ Police
NZ Emergency Travel Document – with photoNZ Dept of Internal Affairs
NZ Certificate of Identity – with photoNZ Dept of Internal Affairs or NZ Dept of Labour (Immigration)
NZ Refugee Travel Document – with photoNZ Dept of Internal Affairs

Category BMust be Issued by
NZ Driver’s LicenceNew Zealand Transport Agency
Electoral Roll RegistrationElectoral Enrolment Centre of New Zealand Post Limited
Employee Photo ID CardMust be NZ issued
Kiwi Access CardHospitality New Zealand
NZ Community Services CardNZ Ministry of Social Development
NZ IRD Number Card/StatementNZ Inland Revenue
NZ SuperGold CardNZ Ministry of Social Development
NZ Veteran SuperGold CardNZ Ministry of Social Development
Student ID Photo CardMust be NZ issued
Utility BillMust be NZ issued – within the last 6 months

Change of Name documentationMust be Issued by
NZ Full Birth CertificateNZ Dept of Internal Affairs
NZ Marriage CertificateNZ Dept of Internal Affairs
Change of name by statutory declarationNZ Dept of Internal Affairs
Change of name by deed pollNZ Dept of Internal Affairs
NZ Name Change CertificateNZ Dept of Internal Affairs
NZ Civil Union CertificateNZ Dept of Internal Affairs
NZ order dissolving marriage or civil unionNZ Ministry of Justice
NZ order declaring marriage or civil union voidNZ Ministry of Justice

On 1 July 2018, the Australian Criminal Intelligence Commission (ACIC) introduced significant changes to the minimum proof of identity requirements for National Police Checks. These changes replace the 100 points of ID system. Please pay close attention to the new ID documents required to minimise any delays to the processing of your checks.

You have two options to verify your applicants’ identity (ID):

  1. Sight and declare you have seen the applicant’s original ID documents and are satisfied that their photo ID matches them; OR
  2. Receive copies of the applicant’s ID documents PLUS photo evidence of the link between the applicant and ID claimed.

ID Documentation to be supplied

A minimum of four ID documents must be provided by the applicant (each provided document may only be used once):

  • 1 x Commencement of Identity
  • 1 x Primary Use in the Community
  • 2 x Secondary Use in the Community

Please note, if you provide copies of the applicant’s ID documents to CVCheck, you must also provide a self-captured photo of the applicant holding their photo ID.

ID Documentation to include the following information:

These documents as a set must include the applicant’s :

  • Full name
  • Date of birth
  • Photograph:
    • Australian government issued ‘photo card’
    • Immicard issued by the Department of Immigration and Border Protection
    • Police Force, Australian Defence Force or an Australian Government agency photo ID card
    • Australian university/tertiary institution photo ID card.
    • If none of these documents contains a photograph, the applicant must submit a passport style photograph certified by a person listed in Schedule 2 of the Statutory Declarations Regulations 1993.

If documents using a former name are provided, evidence of the name change must be included in addition to the four ID documents. These can include:

  • Change of name certificate issued by Australian Registry of Births, Deaths and Marriages, or
  • An Australian marriage certificate issued by a state or territory (church or celebrant-issued certificates are not accepted)

Commencement of Identity Document (1x)

  • Australian birth certificate (full not an extract or birth card) 
  • Australian passport (not expired) 
  • Australian visa (current at the time of entry to Australia as resident or tourist)
  • Obtaining Visa Details  
  • ImmiCard issued by Immigration and Border Protection that enables the cardholder to prove their visa and/or immigration status and enrol in services  
  • Certificate of identity issued by Foreign Affairs and Trade to refugees and non-Australian citizens for entry to Australia  
  • Document of identity issued by Foreign Affairs and Trade to Australian citizens or persons who have the nationality of a Commonwealth country for travel purposes 
  • Australian Citizenship certificate

Primary Use in the Community Document (1x)

  • Australian driver’s licence (current), learner permit or provisional licence issued by a state or territory, showing a signature and/or photo and the same name as claimed 
  • Australian marriage certificate issued by a state or territory (church or celebrant-issued certificates are not accepted) 
  • Passport (current) issued by a country other than Australia with a valid entry stamp or visa – must be accompanied by a current Australian Visa (VEVO printout is acceptable) 
  • Proof of age or photo identity card, (current)  issued by an Australian Government agency in the name of the applicant, with a signature and photo 
  • Shooters or firearms licence, (current) showing a signature and photo (not minor or junior permit or licence) 
  • Student identification card (current) with signature or photo for persons under 18 years of age with no other Primary Use in Community Documents  

Secondary Use in the Community Document (2x)

  • Medicare card  
  • Bankcard 
  • Credit card
  • Foreign Affairs and Trade – certificate of identity  
  • Foreign Affairs and Trade – a document of identity  
  • Foreign Affairs and Trade – convention travel document secondary (United Nations) 
  • Foreign government issued documents (for example, drivers licence) 
  • Australian Electoral Commission enrolment 
  • Security guard or crowd control photo licence 
  • Evidence of right to an Australian government benefit (Centrelink or Veterans’ Affairs
  • Foreign Affairs and Trade – Consular photo identity card
  • Police force – photo identity card issued to an officer  
  • Australian Defence Force – photo identity card   
  • Australian Government or a state or territory government – photo identity card  
  • Aviation Security Identification Card 
  • Maritime Security Identification card 
  • Credit reference check 
  • Australian tertiary student photo identity document 
  • Australian secondary student photo identity document 
  • Certified academic transcript from an Australian university 
  • Trusted referees report 

Special Provisions

If your applicant cannot provide the above minimum proof of identity documentation, the ACIC can, in exceptional circumstances, allow you to use a different combination of documents to verify the applicant’s identity. For more details, please go to Special Provisions.

You must sight 1 original form of photo ID from the following list:
Photo ID Must be Issued by (if applicable)
PassportNZ Dept of Internal Affairs or relevant authority in the country of issue
if not NZ
NZ Emergency Travel DocumentNZ Dept of Internal Affairs
NZ Certificate of IdentityNZ Dept of Internal Affairs or NZ Dept of Labour (Immigration)
NZ Refugee Travel DocumentNZ Dept of Internal Affairs
NZ Driver’s LicenceNew Zealand Transport Agency
NZ Firearms LicenceNZ Police
Kiwi Access CardHospitality New Zealand
Government Employee Photo ID Card 
Student ID Photo Card